Terms and Conditions
While we want every participant to have a fun, safe and memorable experience at FitFest5K, certain guidelines must be followed to ensure the event runs smoothly for everyone.
Effective Date: 1st June 2025
Website: www.FitFest5K.in (http://www.FitFest5K.in)
Organised by:Avant Welfare Foundation (“we”,”us”or “the organisers”)
By registering for or participating in FitFest5K, you agree to abide by the following Terms & Conditions. Please read them carefully before proceeding.
1. Eligibility
- All participants must register online through the official website or an authorised partner.
- Participants under the age of 18 must be accompanied by a parent or legal guardian for the 3K run.
- Each registration is valid only for the registered individual and is non-transferable without prior approval.
2. Event Conduct & Good Behaviour
All participants must conduct themselves in a respectful, safe and responsible manner.
Disruptive behaviour, harassment (verbal, physical, or online) or intoxication will result in removal from the event without refund.
Participants must respect volunteers, fellow runners, sponsors, spectators and event staff at all times.
3. Fair Practice & Integrity
- Cheating, tampering with timing devices, taking shortcuts or falsifying age or identity will lead to disqualification.
- Runners must follow the designated route and abide by event instructions, safety marshals and signage.
- Any disputes must be raised with event authorities within 24 hours of the race conclusion.
4. Safety & Medical Responsibility
- All participants are responsible for assessing their own fitness levels before registering.
- On-ground medical assistance will be available, but participants take part at their own risk.
- The organisers are not liable for injury, illness, accidents, or death occurring before, during or after the event.
5. Liability Waiver
By registering, you agree to release the organisers, sponsors, volunteers, medical teams, partners and venue authorities from any liability for:
- Personal injury, loss or damages sustained during the event
- Theft or damage to personal property
- Delays or interruptions due to unforeseen circumstances
6. Force Majeure
The organisers reserve the right to cancel, postpone or alter the event due to circumstances beyond reasonable control, including but not limited to:
* Natural disasters (flood, earthquake, extreme weather)
* Acts of terrorism, war, or civil unrest
* Government restrictions, pandemics, epidemics or public safety concerns
* Infrastructure failure or venue unavailability
In such cases, refunds may not be possible. Alternate arrangements (e.g., rescheduling or virtual participation) may be offered where feasible.
7. Use of Images & Media
- By attending the event, you consent to being photographed or filmed and allow the organisers to use such material for promotional and archival purposes across digital, print and broadcast media.
- If you do not wish to appear in promotional material, please inform us in writing prior to the event.
8. Intellectual Property
All event branding, logos and content are the intellectual property of the organisers or their partners. Unauthorised use is prohibited.
9. Organiser Rights
- The organisers reserve the right to accept, reject or disqualify any registration without providing a reason.
- All decisions by the event organisers regarding results, conduct and disqualification are final and binding.
- Registration fees once paid is non-refundable and non-transferable, unless stated otherwise.
10. Event Day Instructions
- Participants must collect their bibs and kits during designated expo/collection hours prior to race day.
- Late arrivals may be denied entry to the race.
- Use of headphones/earphones may be restricted during certain segments for safety reasons.
11. Damage & Indemnity
Participants are responsible for any damage caused to property, infrastructure or third parties as a result of their actions.
You agree to indemnify and hold harmless the organisers and affiliates from any claims, damages or legal fees arising out of your participation.
12. Governing Law
These Terms & Conditions are governed by the laws of India. Any legal disputes shall be subject to the exclusive jurisdiction of the courts located in Bangalore city only.
13. Event Apparel & Bib Policy
To maintain the spirit, identity and integrity of the event:
- Running in the jersey of another race is discouraged, especially in group or photo zones.
- No Bib Sharing or Transfer Without Permission.
- Bibs must not be transferred, sold or shared with any other individual. Any such act will result in immediate disqualification, and the individual may be barred from future editions of the event.
- Bib Must Be Clearly Visible
- All participants must pin their official bibs to the front of their T-shirt and ensure it remains visible at all times during the run. Hidden, altered or duplicated bibs will not be allowed.
- Anyone found participating without a valid registration or bib will be asked to leave the course immediately for safety and security reasons.
14. Entry Restrictions for Non-Registered Individuals
- For the safety, security and comfort of all participants, only registered runners and authorised personnel are allowed within the event premises.
- Friends, family members or spectators who have not officially registered for the event may be restricted from certain areas.
- Where applicable, safe and designated spectator zones will be clearly marked for families to cheer. Please follow on-ground crew instructions at all times.
15. Race Timing & Discrepancies (For 10K Timed Run Participants)
- Official timing for the 10K category will be captured using timing bibs provided by our authorised timing partners.
- Participants must wear their bibs correctly on the front of their T-shirts and ensure they are not folded, damaged, or tampered with. Improper use may lead to missing or invalid timing records.
- Timing results will be published post-race based solely on chip time and verified checkpoints.
- In the event of any discrepancy, participants may raise a timing query within 48 hours of result publication via the official contact email.
- There may be delays in publishing final timings due to data processing by the timing partner. We request your patience and encourage you to enjoy the on-ground activities, games, food zones and celebration zones in the meantime.
- All prizes, awards, certificates, and trophies (if applicable) will be announced based solely on the final official results provided by the timing partner — no other timing source or third-party data will be considered valid.
- The decision of the organisers regarding race results, disputes and distribution of awards is final and binding on all participants.
16. Implied Consent & Agreement
By registering for FitFest5K, you expressly consent to and agree to abide by all the Terms & Conditions listed on the official website and event materials.
- Your registration confirms your acceptance of all event rules, safety protocols and conduct expectations.
- In case of any violation, the action taken by the event organisers or on-ground team — including warnings, removal from the event or disqualification — shall be final, binding and non-negotiable.
16. Contact
For any clarifications regarding these Terms and Conditions , please contact:
📧 Email: support@fitfest5k.in
📞 Phone: +91 90351 42124/25